For some, a data tracking solution is pretty much plug-and-play.
However, to many, it takes more than this.
A successful implementation requires you to make a plan and to think long-term. How will this solution become a success in my business and how will it keep being a success?
In this article, we will look at which steps a plan for the successful implementation of a data-tracking solution should include.
We will cover the following:
- learn the new system and set up hardware to suit your case
There are many features and a lot of data available so keep your initial focus on the data that solves your concrete business case.
- involve colleagues
How do we react to the data when it becomes available to us? Understand what is required of you and when to involve your colleagues to solve these challenges.
- check up on data frequently or set up the system to notify you
We recommend establishing solid habits of checking in on your data. But you can also set up the system to notify you about the most essential data or events.
- and finally, seek support online
Some users will be superusers in no time. If this is not the case for you, or if you have any questions – assistance is close by.
Make the hardware your own
As with other modern electronics, data tracking devices can be set up according to your specific needs.
Make the device entirely your own by only turning on the sensors you need for your business case including when these sensors track data.
Customizing the device to suit your business needs involves determining how running hours are measured, be it by motion, vibration, or other means, and specifying critical levels for shock, humidity, or temperature values.
Always make sure you test the configurations on your devices to confirm and ensure you get exactly the data you need.
To stay energy-effective, tracking devices are set to only transmit data once daily by default. You can easily edit this for more or less frequent data transmissions.
A common mistake to avoid is setting up needlessly frequent transmissions that drain battery life. Another is to configure trigger values to sensors that are either too low or too high, which can result in missing or irrelevant data and alarm notifications.
Again, testing the various configurations is key.
All aboard! Users and onboarding
Among customers, we often see a large number of people connected with the implementation of our data-tracking solution.
The product goes through the hands of purchasers, project managers, technicians installing the hardware, and finally, of course, the actual end-users.
For quick and successful implementation, it is important for you as a manager to notify and involve all colleagues according to their roles in the project and hand them the relevant permissions to the portal.
Most attention should obviously be paid to the onboarding of the team who will be using the data portal. The number of users on the Trusted Data Portal is unlimited, so invite as many people as you need.
A good idea is also to develop a short manual on "best practices for use and procedures" of your specific company on the data portal.
This is a great tool for future reference and new employees. And it ensures that the success of your implementation of data tracking is not dependent on only one person – you.
Make it easy for yourself: Automate your solution
As you are about to experience, a data-tracking solution is a great tool to have when you try to make your business more effective.
To make it an effective tool to use as well, we have made it easy to stay updated with your data even though you do not check the data portal daily.
One such example is setting up alarms to notify you of any important incidents instead of monitoring the data rigorously.
An email or SMS will then provide you with the relevant data you need to stay on top of any situation when it occurs.
Another great feature is subscriptions to data reports. These compile the data you care about into practical PDF documents.
Select and define the contents of the report – humidity levels, shock impacts, mileage or utilization overview, etc. – and then choose the frequency you prefer.
In this way, you will get a report with an overview of your business sent to your inbox or another person of choice.
In this way, you make sure you react to and use the data you invested in.
Help is just a click away
A modern data tracking solution requires modern online support options. This is why we are increasingly developing our support solutions to offer user-centered support.
At Trusted, we have a rapidly growing number of articles and videos helping users set up and use data correctly.
We aim to keep in close contact with you throughout the implementation process. And if you need assistance, we are only an email or a phone call away.
Remember, your success is our success.
This article explains some concrete things to consider for getting the best out of your investment in data tracking.
It has its main focus on preparation for the new way of working with data, along with teamwork throughout your organization.
It highlights using the possibilities for subscribing to system notifications and possibilities for support online.